SchoolSphereBuilt for the way
schools actually run.
A single, multi-tenant home for the books, the website, the records, and the reports. Built around terms, fees, houses, and the messy workflows of independent K–12 schools.
Four tools.
None of them fit.
Most independent schools run on a spreadsheet for fees, a generic accounting package that doesn't understand terms, a website built in 2014, and a student database the new hire is afraid to touch. None of it talks. All of it is brittle. Reports take days.
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The platform
Four capabilities,
one workspace.
Each module is built for how independent schools really work, and they share the same ledger, directory, and audit log.
Books that actually match the school.
Pastel-style double-entry under the hood, with term-aware fee invoicing, receipts, outstanding-balance tracking, and PDF generation built in. Send a Y9 invoice in two clicks. Mark a cleared cheque. Generate this term's P&L on demand.
- Term-aware invoicing & receipts with PDF delivery
- Outstanding-balance tracking by student, year, and house
- Audit log on every entry, nothing is silently overwritten
- Multi-currency, multi-account, with a real chart of accounts
A school website, on your domain.
Every school gets a public marketing site at its own URL, like yourschool.org: drag-to-reorder navigation, a polished Heritage template, a staff page that mirrors your directory, a gallery with album and lightbox, and a contact form that lands in your dashboard inbox.
- Heritage template: Home, About, Staff, Gallery, Contact
- Custom domain with managed TLS, no DevOps required
- Contact-form inbox, threaded, inside your workspace
- GA4, Plausible & Umami integrations for traffic analytics
One directory. The right access for the right people.
Multi-tenant student and staff records, with role-based access for admin, accountant, principal, board, teacher, and student. Staff photos served from signed URLs. Soft-delete on everything: records are archived, never destroyed.
- Six built-in roles, scoped down to individual modules
- House, year, and guardian relations as first-class fields
- Soft-delete & restore, never lose a student record
- Signed-URL photo serving so private headshots stay private
The board pack, ready by Friday.
P&L tables, cash-flow drill-downs, variance heat maps, and collection rate by year group, laid out the way bursars actually present them to a board. Export the lot to PDF in one click; never rebuild the deck again.
- P&L & balance sheet, term and YTD, with prior-year compare
- Collection rate by year group, house, and revenue stream
- Variance heat maps that surface drift before it bites
- Board-pack export to PDF, branded with your crest
How it fits your school
Designed for your school,
not a generic SaaS persona.
Your school,
your domain.
Multi-tenant means full isolation, not shared subdomains. Every school gets a domain end-to-end: public site, parent portal, admin dashboard.
- Bring your own domain, or one we register for you
- Managed TLS, DNS, and email forwarding
- Hosting region you choose: EU, US, AF, AP
The right people
see the right things.
Six built-in roles, scoped down to individual modules and even individual records. No more shared logins.
- Role-based on every record, surface & report
- Board gets the pack, never the ledger
- Teachers see their classes, not others
Nothing is
ever truly deleted.
Every action lands in an immutable audit log. Soft-delete on every record. When the auditor asks, you can show them.
- Append-only audit log with actor, timestamp & reason
- Soft-delete & restore, never lose a record
- Encrypted backups, daily, in your region
By the numbers.
Ready when you are
Let's see if SchoolSphere
fits your school.
Half an hour, a real conversation, a quote in writing the next day. No sales-deck choreography.